Nippon Paint Automotive Coatings Co., Ltd. (the "Company"), based on the Act on the Protection of Personal Information (the "Personal Information Protection Act") and the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, sets forth this Privacy Policy, comprising the following provisions by which all members of the Company will strictly abide in handling personal information.
1. Acquisition
The Company will acquire personal information that becomes necessary in the course of performing its business affairs, by proper means, directly from a principal, indirectly from a third person or from among information, etc. disclosed publicly, and never by deception or other wrongful means.
2. Purposes of Use
The Company will use all acquired personal information for the purposes listed below, except for cases where a principal's consent has been obtained in advance or where permitted by laws and regulations.
Type of personal information | Purpose of use |
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Information on customers and business contacts of the Company |
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Information related to inquiries and information provision |
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Information concerning internship and recruitment |
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Information on employees who have resigned from the Company |
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3. Security Control
The Company will implement reasonable and appropriate security measures against the risk of unauthorized access to personal data by third parties and the loss, destruction, alteration, leakage, etc. of personal information. Furthermore, the Company will formulate regulations to clarify rules for employees to follow when handling personal information, through which it will be ensured that all employees are aware of the ways to appropriately manage personal information.
When outsourcing all or part of the handling of personal information to an outsourcer, the Company will supervise the outsourcer as necessary and appropriate so that security control of personal information will be ensured at the outsourcer.
4. Provision to Third Parties
The Company will not provide personal data retained by it (hereinafter, "Retained Personal Data") to any third party except for the cases listed below:
- ①The consent of the principal has been obtained in advance.
- ②Personal data is provided in connection with business succession, including merger, company split-up or business transfer.
- ③The handling of personal information is outsourced to an external contractor or other third party within the scope necessary for the fulfillment of its purpose of use.
- ④Personal data is provided in accordance with laws and regulations.
- ⑤Personal data is needed in order to protect a human life, human body or property, but it is difficult to obtain the prior consent of the principal.
- ⑥Personal data is needed in order to promote the improvement of public health or the sound development of children, but it is difficult to obtain the prior consent of the principal.
- ⑦Personal data is needed in order for the Company to cooperate with a government organ or local public body or a person delegated by such organ or body in the performance of the procedure stipulated by laws and regulations, and the act of obtaining the prior consent of the principal may obstruct the performance of such procedure.
- ⑧The provision of personal data is permitted by the Personal Information Protection Act and/or other laws, regulations, rules, etc.
5. Joint Use
The Company may use personal data jointly with another entity as follows in order to fulfill its purpose of use.
- ①Counterparty of joint use
- ・The Company's group companies (https://www.nipponpaint-holdings.com/company/group/)
- ・Nippon Paint Health Insurance Association
- ・Nippon Paint Pension Fund
- ・Nippon Paint Labor Union
- ・Nippon Paint Welfare Center
- ② Information items subject to joint use
Name, address, telephone number, email address, affiliation/division, title, and other information acquired in accordance with this Policy - ③Purpose of joint use
The counterparty of joint use may use the personal information provided by the Company for any of the purposes listed in "2. Purposes of Use." - ④Name of responsible entity for joint use
Nippon Paint Automotive Coatings Co., Ltd.
6. Relocation to Outside Japan
When providing personal data to a business operator or other third party operating outside of Japan, including the outsourcer of its tasks and the counterparty of joint use, the Company will take necessary and appropriate measures, including understanding the external environment, in accordance with the provisions of laws and regulations.
7. Disclosure of Retained Personal Data
- ①When the Company is requested to take any action in connection with Retained Personal Data, including notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to a third party, or disclosure of records of personal data provided to or received from a third party, the Company will respond to such request appropriately after confirming that the request is actually from the principal who will be identified from such personal data.
- ②When the requester desires the identification confirmation and the response action to be conducted in writing, the Company will charge a fee of 839 yen per response (consumption tax inclusive).
* Under the Personal Information Protection Act, "Retained Personal Data" means Personal Data which a business operator handling personal information (i.e. the Company) has the authority to disclose, correct, add or delete the contents of, suspend the use of, erase, and suspend the third-party provision of, excluding data prescribed by cabinet order as data whose disclosure would be likely to harm the public or other interests if their presence or absence is made known.
8. Changes in Privacy Policy
The Privacy Policy is subject to change as necessary by the Company without prior notice in order to appropriately conduct the security control of personal data.
9. Contact for Inquiries
Inquiries or requests regarding the handling of personal information (including notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to a third party, and disclosure of records of personal data provided to or received from a third party) should be directed to the division that collected the personal information. If you don’t know which division to contact, please use the inquiry form.
Date of establishment: April 1, 2005
Date of latest revision: February 1, 2023