個人情報保護方針

個人情報保護方針

Nippon Paint Automotive Coatings Co., Ltd. (the "Company"), based on the Act on the Protection of Personal Information (the "Personal Information Protection Act") and the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, sets forth this Privacy Policy, comprising the following provisions by which all members of the Company will strictly abide in handling personal information.

1. Acquisition

The Company will acquire personal information that becomes necessary in the course of performing its business affairs, by proper means, directly from a principal, indirectly from a third person or from among information, etc. disclosed publicly, and never by deception or other wrongful means.

2. Purposes of Use

The Company will use all acquired personal information for the purposes listed below, except for cases where a principal's consent has been obtained in advance or where permitted by laws and regulations.

Type of personal information Purpose of use
Information on customers and business contacts of the Company
  • ・Sale and provision of products and services of the Company's group companies; purchase of raw materials therefor and other transactions (including contacting, visiting, payment, and billing)
  • ・Advertising and publicity for and promotion of products and services of the Company's group companies (including delivery of literature and messages on events/seminars/exhibitions, questionnaires, and surveys)
  • ・After-sale service and other customer support activities related to products and services of the Company's group companies (including response to inquiries and requests)
  • ・Testing, development, and research of products and services of the Company's group companies (including enhancement and quality improvement)
Information related to inquiries and information provision
  • ・Response to inquiries; preparation and keeping of response records
  • ・Analysis for improvement of the Company's group companies, their services and the quality of their products
Information concerning internship and recruitment
  • ・Provision of information to and the contacting of applicants for internship and recruitment
  • ・Implementation of questionnaires, etc. concerning recruitment activities; preparation of statistical information
  • ・Response to inquiries
  • ・Employment procedures after the decision to hire is made; employment management after an employee enters the Company
  • ・Other purposes of use related to hiring and recruitment activities
Information on employees who have resigned from the Company
  • ・Severance procedure
  • ・Management of records on work attendance, payroll, health information, etc.
  • ・Response to various inquiries concerning social insurance
  • ・Various communications from the Company

3. Security Control

The Company will implement reasonable and appropriate security measures against the risk of unauthorized access to personal data by third parties and the loss, destruction, alteration, leakage, etc. of personal information. Furthermore, the Company will formulate regulations to clarify rules for employees to follow when handling personal information, through which it will be ensured that all employees are aware of the ways to appropriately manage personal information.
When outsourcing all or part of the handling of personal information to an outsourcer, the Company will supervise the outsourcer as necessary and appropriate so that security control of personal information will be ensured at the outsourcer.

4. Provision to Third Parties

The Company will not provide personal data retained by it (hereinafter, "Retained Personal Data") to any third party except for the cases listed below:

  • The consent of the principal has been obtained in advance.
  • Personal data is provided in connection with business succession, including merger, company split-up or business transfer.
  • The handling of personal information is outsourced to an external contractor or other third party within the scope necessary for the fulfillment of its purpose of use.
  • Personal data is provided in accordance with laws and regulations.
  • Personal data is needed in order to protect a human life, human body or property, but it is difficult to obtain the prior consent of the principal.
  • Personal data is needed in order to promote the improvement of public health or the sound development of children, but it is difficult to obtain the prior consent of the principal.
  • Personal data is needed in order for the Company to cooperate with a government organ or local public body or a person delegated by such organ or body in the performance of the procedure stipulated by laws and regulations, and the act of obtaining the prior consent of the principal may obstruct the performance of such procedure.
  • The provision of personal data is permitted by the Personal Information Protection Act and/or other laws, regulations, rules, etc.

5. Joint Use

The Company may use personal data jointly with another entity as follows in order to fulfill its purpose of use.

  • Counterparty of joint use
  • Information items subject to joint use
    Name, address, telephone number, email address, affiliation/division, title, and other information acquired in accordance with this Policy
  • Purpose of joint use
    The counterparty of joint use may use the personal information provided by the Company for any of the purposes listed in "2. Purposes of Use."
  • Name of responsible entity for joint use
    Nippon Paint Automotive Coatings Co., Ltd.

6. Relocation to Outside Japan

When providing personal data to a business operator or other third party operating outside of Japan, including the outsourcer of its tasks and the counterparty of joint use, the Company will take necessary and appropriate measures, including understanding the external environment, in accordance with the provisions of laws and regulations.

7. Disclosure of Retained Personal Data

  • When the Company is requested to take any action in connection with Retained Personal Data, including notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to a third party, or disclosure of records of personal data provided to or received from a third party, the Company will respond to such request appropriately after confirming that the request is actually from the principal who will be identified from such personal data.
  • When the requester desires the identification confirmation and the response action to be conducted in writing, the Company will charge a fee of 839 yen per response (consumption tax inclusive).

* Under the Personal Information Protection Act, "Retained Personal Data" means Personal Data which a business operator handling personal information (i.e. the Company) has the authority to disclose, correct, add or delete the contents of, suspend the use of, erase, and suspend the third-party provision of, excluding data prescribed by cabinet order as data whose disclosure would be likely to harm the public or other interests if their presence or absence is made known.

8. Changes in Privacy Policy

The Privacy Policy is subject to change as necessary by the Company without prior notice in order to appropriately conduct the security control of personal data.

9. Contact for Inquiries

Inquiries or requests regarding the handling of personal information (including notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to a third party, and disclosure of records of personal data provided to or received from a third party) should be directed to the division that collected the personal information. If you don’t know which division to contact, please use the inquiry form.

Date of establishment: April 1, 2005

Date of latest revision: February 1, 2023

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